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COVID-19 Vaccination Clinic Implementation Toolkit

Resource Topic: Clinical Issues, Emerging Issues, Operations, Special and Vulnerable Populations, Workforce

Resource Subtopic: COVID-19, Patient Centered Medical Home, Electronic Health Records (EHRs), Health Equity.

Keywords: Access to Care, Appointments, Documentation, Immunization, Implementation Tools, Job Descriptions, Older Adults (Elders/Elderly), Outreach, Partnerships, Planning, Recruitment and Registration, Staffing and Onboarding, Team-Based Care.

Year Developed: 2021

Resource Type: Toolkit.

Primary Audience: Administrative Staff Board of Directors C-Suite (CEOs, CFOs, CIO, COOs, CMOs, etc.) PCAs
Secondary Audience: Clinicians Enabling Staff Outreach Staff

Language: English

Developed by: Center for Primary Care Research & Innovation (See other resources developed by this organization). In collaboration with Oregon Health & Science University Department of Family Medicine.

Resource Summary: This is a toolkit for decision-makers and implementers of vaccine clinics. Our goal was to create a “vaccination clinic in a box” that could be replicated in, and tailored to, many types of settings. The guide includes prompts for questions you may need to ask, examples of many types of documents that you may need (and information about where to find more documentation), and lessons-learned from our experience.

Resource Details: This is an implementation guide that we developed for a primary care based CV19 vaccine clinic. This was based on our experience starting a vaccine clinic from scratch at our rural health center in Scappoose, OR in partnership with county public health officials. This resource is targeted to primary care clinics who are planning to host vaccine clinics for their own patients and/or for the community. The guide includes prompts for questions you may need to ask, examples of many types of documents that you may need (and information about where to find more documentation), and lessons-learned from our experience. We start with planning and start-up activities and then take you through the process step-by-step. Most of the chapters contain links to external websites for additional information as well as handouts, checklists and other material that can be found at the end of this document. Each of these links and documents should have active hyperlinks.

This project is supported by the Health Resources and Services Administration (HRSA) of the U.S. Department of Health and Human Services (HHS) as part of an award totaling $6,375,000 with 0 percentage financed with non-governmental sources. The contents are those of the author(s) and do not necessarily represent the official views of, nor an endorsement, by HRSA, HHS, or the U.S. Government. For more information, please visit HRSA.gov.